RANDOLPH REPUBLICAN CLUB
Randolph Township, New Jersey
March 1980, Revised September 1995 Rev.9, Revised June 2011 Rev.10, Revised November 12, 2015, Revised March 1, 2023
ARTICLE I NAME
The official name of this organization shall be: RANDOLPH REPUBLICAN CLUB
ARTICLE II PURPOSE
The purpose of this club shall be to advocate, promote and support the principles of the Republican Party and to support only Republican candidates in the general elections on the national, state, county, and local levels.
ARTICLE III MEMBERSHIP
Section 1. Requirements for Membership
Membership shall be available to all individuals who support the Republican Party and are registered Republicans
Section 2. Dues
The annual dues for membership shall be as recommended by the Executive Committee and approved by the membership at their October meeting.
Section 3. Payment of Dues and Fees
Existing members: Dues shall become due and payable during January of each year.
New members: Full dues shall be payable by new members joining in the months of January through October and will apply to current membership year. New members joining in November through December will be responsible for paying the next year’s membership rate and the membership will apply to the next calendar year.
Officers may not hold office unless they are members in good standing.
A member in good standing constitutes one who has paid the current year dues, supports the Republican Party and is a registered Republican.
ARTICLE IV OFFICERS AND BOARD OF TRUSTEES
Section 1. Officers
The officers of this club shall be: President, First Vice President, Second Vice President, Recording Officer, Publicity Officer, Treasurer, Sergeant At Arms, Get Out The Vote Officer, and three (3) members of the Board of Trustees. No person shall hold more then one office of the Club at any given time.
Section 2. Term of Office
The officers shall be elected for a period of one (1) year or until their successors have been elected and qualified. No elected officer may serve more then two (2) consecutive full annual terms in the same office with exception of the Treasurer.
Section 3. Board of Trustees
The board of trustees shall consist of three (3) members. One member will be the immediate Past President of the club. One member will be the Chairperson of the Randolph Republican County Committee, and the last member will be elected by the club membership as the “Member – at – Large” for a one year term. In the event the immediate Past President or Randolph Republican County Committee Chairperson cannot serve, that person’s replacement will be selected by the Executive Committee.
Section 3a. Duties
The Board of Trustees shall be responsible for Recruiting and Nominating Club Officers
The Board of Trustees shall submit a single slate of candidates for the elective offices at the October meeting.
Section 4. Executive Committee
The Executive Committee shall consist of the elected officers of the Club and the Board of Trustees
Section 4a. Duties
The Executive Committee shall fill all vacancies in the elective offices that occur between elections with the exception of the President who shall be replaced by the 1st Vice President.
The Executive Committee:
Section 5. Duties/Role of each Executive Committee Member
The President shall:
The 1st Vice President shall:
The 2nd Vice President shall:
The Recording Officer shall:
The Publicity Officer shall:
Sergeant At Arms shall:
The Treasurer shall:
Get Out the Vote Officer shall:
Member at Large Trustee shall:
County Committee Chair Trustee shall:
Past President Trustee shall:
ARTICLE V NOMINATIONS AND ELECTIONS
Section 1. Nominating Committee
The Board of Trustees shall present a single slate of candidates for elective office to the President at the October Executive Committee meeting
Section 2. Election
The election of officers will take place at the November regular meeting or in the absence of a November meeting at the next regular meeting held. Nominations will be open to the floor. If there are any contested elective offices, elections shall be by closed ballot and duly elected officers shall take office the first meeting in January.
Section 3. Voting Qualifications
All persons must be members in good standing sixty (60) days prior to elections.
Any Club member who has a direct or indirect conflict of interest in the subject being voted on is restricted from voting. (Per State of New Jersey (NJELEC) Compliance Guidelines.)
Highly sensitive subjects may include but not be limited to votes associated with:
Direct: Councilman in election year (or Spouse) voting on campaign funding for Councilman’s campaign.
Indirect: Councilman in non-election year acting as campaign manager to a Council person in campaign year.
ARTICLE VII MEETINGS
Section 1. Regular Meetings
The regular meeting of the club shall be the first Wednesday of the month promptly at 6:30 PM. Regular meeting shall be held in January, February, March, April, May, June, September, October, November, and December at a site selected by the President. The regular meeting night may be changed by a majority vote of the Executive Board members OR at the discretion of the President
Section 2. Special Meetings
Special meetings shall be held at the request of the President. The Publicity Officer shall notify members of the meeting date and subject of the meeting at least three (3) days in advance.
Section 3. Executive Meetings
Meeting of the Executive Committee shall be held at a time and place determined by the President.
Section 4. Quorum
A quorum for the club shall be ten (10) members including elected officers until membership exceeds one hundred (100), if or when that occurs a quorum shall be 10% of paid membership in good standing.
ARTICLE VIII PARLIAMENTARY AUTHORITY
Roberts Rules of Order Revised shall govern all proceedings except where inconsistent with the provision of the By-Laws.
Any amendments of these By-Laws shall be proposed by either:
The amendments shall be considered adopted when approved by vote of, two thirds (2/3) of the members present at the next regular meeting.
ARTICLE IX POLICY
The club shall not endorse candidates in the primary election.
Anyone serving on the Randolph Township Council may not hold office in the club.
This club shall actively campaign for and support all nominated Republican candidates who are running; in local, county, state and national general elections.
In the event that the Club should dissolve, the Club funds will be distributed to
the Randolph Republican County Committee, not to exceed the allowable
contribution limits, and the Club account will be closed. All State of New Jersey (NJELEC) reporting requirements will be fulfilled. The amount exceeding the contribution limits, if any, will be contributed to a local Republican election fund, as voted on by the majority of the Elected Officers of the Club.
Section 6. Effective Date
By-Laws take effect at the first Club meeting following the acceptance of these By-Laws.